Privacy Policy

1. Introduction  

We respect Employees privacy and are committed to safeguarding your personal data. This policy explains how we collect, process, and protect your data in the course of providing our cloud-based Human Resource Management System.

2. Data We Collect

• Personal Identification Data: This may include, but is not limited to, your name, date of birth, gender, contact details, and employee ID.
• Employment Data: This encompasses your job title, department, salary details, employment history, and performance evaluations.
• Login Data: Includes usernames, encrypted passwords, and other security-related information.
• Payroll Data:Includes salary related data for monthly salary processing.

3. How We Use Your Data

• Operational Purposes: To provide you with the services included in our HRMS.
• Communication:: To keep you informed about updates, maintenance schedules, and any other pertinent information related to our system.
• Compliance & Reporting: To adhere to legal obligations and to generate necessary reports.

4. Data Protection

• All data is stored in secure, encrypted databases.
• We employ robust cybersecurity measures, including firewalls, secure protocols, and regular security audits.
• Data access is role-based, ensuring only authorized individuals can access sensitive information.

5. Data Sharing and Third-Party Access

• We do not sell, trade, or rent user data.
• Data may be shared with third parties if legally obligated or if necessary for the functionality of our system (e.g., cloud hosting services). All third-party processors adhere to strict confidentiality and data protection standards.

6. User Rights

• You as a client have the right to request access to, modification of, or deletion of your Employee’s personal data.
• You can object to the processing of your Employee’s data, ask us to restrict processing of your data, or request portability of your data.

7. Data Retention

• We retain personal data only for as long as necessary to provide the services you’ve requested and thereafter for legitimate legal or operational purposes.

8. Changes to this Privacy Policy

• WFrom time to time, we may update this policy. We will notify users of any significant changes and ensure that changes are compliant with applicable laws.

9. Contact Us

• For questions, concerns, or requests relating to this privacy policy or your data, please contact us at info@flexiele.com